PINE GROVE TOWNSHIP SUPERVISORS
175 OAK GROVE ROAD, PINE GROVE, PA 17963
JANUARY 3, 2005 REORGANIZATION MEETING MINUTES ≈≈≈≈≈≈≈≈≈≈≈≈≈≈≈≈≈≈≈≈≈≈≈≈≈≈≈≈≈≈≈≈
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Appoint Temporary Chairperson
Herman Clemens nominated Vice-Chairperson Diane Tobin, Larry Zimmerman seconded the nomination and all were
in favor.
Tobin called the meeting to order at 7 PM with the Pledge of Allegiance.
Present were Supervisors Tobin, Clemens, Zimmerman, Aungst and Wise. Also present were Secretary / Treasurer
Kathy Ferguson; Judith Lehman, Clinton Koontz, David Horst, Brenda Steckley and other residents; list on file.
PUBLIC COMMENT ON AGENDA ITEMS – No comment.
AGENDA ITEMS
Nominations for Chairperson - Wise nominated Larry Zimmerman, Clemens seconded the nomination and all were in
favor.
Nominations for Vice-Chairperson - Clemens nominated Diane Tobin, Aungst seconded the nomination and all were
in favor.
Appointment of Secretary/Treasurer - Aungst moved to reappoint Kathy Ferguson, Clemens seconded the motion, all
were in favor and motion carried 5 to 0.
Establish amount of Treasurers Bond - All members of the Board agreed to keep the bond amount the same;
$500,000.
Appoint Chief Administrative Officer - Ferguson suggested the Supervisors appoint the Treasurer to always hold this
position and eliminate the need to reappoint someone every year. Clemens moved to appoint the Treasurer as the
permanent Chief Administrative Officer, Aungst seconded the motion, all were in favor and motion carried 5 to 0.
Appoint Contact Person for CDL Program - Zimmerman moved to appoint the Secretary as the permanent contact
person for the CDL program, Tobin seconded the motion, all were in favor and motion carried 5 to 0.
Establish Compensation for Meetings - Aungst moved to keep the compensation for the Secretary at $45 and the
compensation for the Landfill Inspector, the Roadmaster and the Zoning Officer at $15. Clemens seconded the
motion, all were in favor; motion carried 5 to 0.
Establish Compensation for Mileage Reimbursement - Zimmerman moved to change the rate to the current IRS rate
of 40.5 cents per mile, Clemens seconded the motion, all were in favor and motion carried 5 to 0.
Set Wages of Employees - Zimmerman moved to approve the following wage increases, Clemens seconded the
motion, all were in favor and motion carried 5 to 0.
s Cleaning Person will receive an increase of $1.00 per hour.
s Heavy Equipment Operators w/ CDL will receive an increase of 35 cents per hour.
s Temporary Personnel will be paid $10 per hour.
s Roadmaster will receive an increase of 35 cents per hour.
s Office Assistant will receive an increase of 40 cents per hour.
s Secretary / Treasurer will receive an increase of $1.25 per hour.
The supervisors agreed to keep the Landfill Inspectors wage the same.
Zimmerman asked Koontz, the Zoning Officer if he had kept track of his hours. Koontz said he forgot to track the
hours and Zimmerman said it would help them to assess his pay if he kept track of his hours. The supervisors
agreed to keep the Zoning Officers wages the same.
Appointments - Zimmerman moved to approve the following appointments, Aungst seconded the motion, all were in
favor and motion carried 5 to 0.
s Chairperson of Vacancy Board - Larry Barr, Sr.
s Emergency Management Deputy - Venetta Pettigrew - Ferguson said she did the criminal background check
on Pettigrew and she had no criminal record.
s Engineer - Alfred Benesch & Co. - Two letters of recommendation were received from the Planning Commission
on behalf of David Horst of Benesch & Co.
s Fire Marshal - Jonathan Flynn
s Health Officer - Lewis Moyer; to be paid $25 per request from the Township office and after receiving a
completed report on the request.
s Legal Counsel - Pfeiffer, Brown, DiNicola & Goodman
s Sewage Enforcement Officers - Light-Heigel & Assoc. and Fisher Engineering; per the rates submitted by Light-
Heigel & Assoc. on their fee schedule.
s Tax Hearing Officer - Berkheimer Assoc.
Re-Appoint / Appoint Members
s Joint Treatment Authority - John Klinger Sr.’s term expired. Zimmerman said he would like to find someone on
the sewer to be on the board and this item was tabled until the next meeting since it was added to the agenda
today.
s Planning Commission - John Mindermann’s term expired and he requested reappointment. Aungst moved to
reappoint Mindermann for a four year term, Tobin seconded the motion, all were in favor and motion carried 5 to
0.
s Recreation Board - Bruce Unverdorben and Donald Brown’s terms expired. Aungst said both declined to serve
again, but Marvin Weber has applied. Aungst moved to approve Marvin Weber to serve a 5 year term in place of
Bruce Unverdorben. Clemens seconded the motion; all were in favor and motion carried 5 to 0.
s Zoning Hearing Board - Donna Chamberlain and Alternate Ruth Ann Schaeffer’s terms expired. Aungst moved
to reappoint both to another term and Zimmerman seconded the motion. Wise voted in favor, Clemens and Tobin
opposed; motion carried 3 to 2.
Select Depositories - Aungst moved to keep the same depositories; Lebanon Valley Farmers Bank, Sovereign Bank,
and PLGIT. Clemens seconded the motion, all were in favor and motion carried 5 to 0.
Establish Times, Dates, Location of Monthly Meetings - Zimmerman moved to keep the township meeting the same,
on the second Wednesday of the month, at 7:00 PM in the Township Building. Tobin seconded the motion, all were
in favor and motion carried 5 to 0.
Certify Delegates to State Association Annual Convention in Hershey - Tobin and Clemens said they plan to attend
the convention this year; Zimmerman said he plans to attend on Monday only. Zimmerman moved to approve
Ferguson attending the convention and seminars, Wise seconded the motion, all were in favor and motion carried 5
to 0.
Choose voting delegate for State Association Annual Convention in Hershey - Zimmerman moved to appoint Tobin as
the voting delegate, Clemens seconded the motion, all were in favor and motion carried 5 to 0.
Determine Holidays for non-union township employees - Aungst asked if the road crew said anything about their
holidays, Ferguson said they mentioned they used to get half days on Christmas Eve and New Year’s Eve.
Zimmerman said he didn’t think they got half days before; there was a lunch in the office for all the employees but the
road crew didn’t come to the lunch, they went home. Tobin said in the minutes it was listed as a half day. Zimmerman
said he is fine with the days the way they are now. Aungst moved to keep the same ten paid holidays; (New Year’s
Day, Good Friday, Primary Election Day, Memorial Day, July 4th, Labor Day, Election Day, Thanksgiving Day, Friday
after Thanksgiving, and Christmas Day) Clemens seconded the motion, all were in favor and motion carried 5 to 0.
PUBLIC COMMENT
s Tobin and Ferguson said Bob Allen’s office had called about setting up a meeting on January 20th at Borough
Hall at 7 PM with the Township, the Borough and the Joint Treatment Authority and their solicitors in regards to a
water issue. Zimmerman said he is aware of the meeting and said the people near I81 are requesting public water.
Zimmerman said it involves Township residents, Borough water lines and would affect the Join Treatment Authority
when they dig their sewer lines. Ferguson said Bob Allen wants two supervisors and the solicitor to attend the
meeting. Zimmerman and Aungst volunteered to attend the meeting; Ferguson said she would call Bob Allen’s office
to confirm their attendance.
s Aungst said he wants to get something going on investments for next week’s meeting, Ferguson asked if they
could wait to make a decision on moving any money until she has the accounts set up in the new software and it was
agreed to wait. Aungst also asked about the EMS Tax, Zimmerman said the budget is already approved and he
would rather wait until next year to look at this. Tobin agreed with Zimmerman. Ferguson said she has it on the
January 12th agenda because she had received a call from Berkheimer about the Township’s decision. The
supervisors agreed to discuss it at the next meeting.
s Clemens said Jerry Lengle who is in charge of looking for some cost reductions at the school had asked him
about the electric that was going to be generated for Guilford Mills; he referred Lengle to the landfill for answers.
Zimmerman said that Bob Allen will probably be getting involved with the legalities of the project.
s Zimmerman suggested the key for the office should be sealed in an envelope and mailed to the township, then
put here for the supervisors. Ferguson said Judy had a good idea; seal the key in an envelope and put it in the
supervisors’ office to be opened in case something happened to her. Ferguson said she has bank deposit bags that
can be sealed and she will take care of it.
s Ferguson said the independent auditor was not on the agenda, but she had advertised and received one
proposal from Huber & Associates who conducted last year’s audit. Zimmerman opened their proposal; $3,500 for an
on-site audit or $4,400 for an audit at their offices. Tobin moved to have Huber & Associates of Harrisburg conduct
the 2004 audit on-site, Clemens seconded the motion, all were in favor and motion carried 5 to 0.
s Brenda Steckley asked why the landfill inspector did not get a raise. Zimmerman said he wanted to cut her
hours, why would he give a raise. Aungst said the responsibilities are far less.
s Tobin commented that Dave Horst does an excellent job with the Planning Commission; Zimmerman agreed
and said he does a good job and keeps him informed too. Horst said copies of their retainer need to be signed to
accept the fee schedule and for insurance purposes, it does not obligate the township in any way. Ferguson noted
there were no fee increases.
ADJOURNMENT
At 8 PM, Zimmerman moved to adjourn the meeting, Tobin seconded the motion, all in favor, motion carried 5 to 0
and meeting was adjourned.
Respectfully submitted,
Kathy Ferguson, Secretary / Treasurer